[jun 10, 2007]

[ Apr 16, 2005 ] | [ Mar 12, 2005 ]

[ Dec 5, 2004 ] | [ May 8, 2004 ]
[ Feb 25, 2003 ]
| 2002 | 2001 ]

March 12, 2005

Present:
Tania Brzovic
Margaret Mulholland McNab
Karen Joslin
Amanda Charette
Rebecca Wykes

Approval of February 6, 2005 Meeting Minutes
Tania B. moved to approve the meeting minutes from February 6, 2005. Karen J. seconded this motion and, after no further discussion from the Executive, the meeting minutes were officially approved.

Approval of Agenda
Amanda C. read through Agenda and Executive team approved it prior to beginning the meeting.

Old Business Updates

Institution Membership
Tania B. looked into the definition of an Institutional Membership. An institution is allowed one vote on behalf of their whole body and can receive one newsletter. This type of membership simply allows for an institution to show that their entire body supports CYCABC.

Contacts
Amanda C. shared two emails she had received regarding CYCABC that’s he was unsure how to answer. Margaret M. suggested Amanda C. forward such emails onto her in the future as they were similar to the requests that she is presently receiving and responding to. One email was from an African princess looking for support and partnership in the Association. The Executive Board suggested a web link be offered to this group, but that a provincial association could not include a different country in membership. The second email was a request for a professional registration number. This is not yet required in BC, so the Executive agreed Amanda C. would share this information and encourage membership.
Amanda C. also contacted ECEBC but is awaiting a response.
Tania B. has requested John Rogerson come to a meeting and speak with us in regards to the Educational Consortium.
Lorna M. and Darri S. could not attend the meeting to share their contact updates.

Newsletter Content
Tania B. forwarded her newsletter content to Sonja R. Amanda C. brought a poem in hard copy and on disc for easier downloading. She also shared that she has several articles from school available. Karen J. brought a craft idea. Rebecca W. brought a poem. Margaret M. stated she was willing to gather information from the community to contribute to the newsletter in the future and after her schooling is complete. The literary pieces were all given to Rebecca, who said she would be willing to take on a portion of the responsibility in creating a simple newsletter. Amanda C. said she would be willing to assist with this task.

New Business
Annual General Meeting
Open discussion with all Executive members regarding the AGM. Margaret and Tania shared with the group a general definition of what the AGM would be. It is an annual meeting that members are invited to in order to review the fiscal year finances. The public can attend, but cannot vote.
Executive team was not sure how the fees for an AGM worked. Margaret M. said she would follow this up during a meeting she has scheduled with past presidents, Deborah Anderson and Leanne Rose Sladde.

Venue
It was decided that the meeting would be best located at the College as this would be a free venue for CYCABC and the central to the majority of our current members.

Date
September 10, 2005 and September 17, 2005 were chosen as possible dates, depending on the student orientation/college drives. Margaret M. suggested invitations go out to determine number interested and confirm times.
Tania B. reminded the group that when a date is finalized, the Association must count back 30 days and make sure that all members receive the new Bylaws and Constitutions.

Format for the Day
Time Frame was estimated to be from about 10 am to 4 pm and just one day for the first AGM. A tentative schedule was outlined by Margaret M. and approved by those present.
It was as follows:

10 - 10:30 am REGISTRATION/CHECK IN
10:30 - 11:30 WORKSHOP/ACTIVITY
11:30 - 12:30 LUNCH (Catered?)
12:30 - 1:00 pm CYCABC GENERAL MEETING
1:00 - 1:30 KEYNOTE SPEAKER
1:30 - 3:00 CHOICE OF 2 WORKSHOPS

Workshops/Keynote Speaker
Karen J. will look into having Al Bishop participate in the first block of time. He is a gentleman who designs games for the hit TV program, Survivor, and he may be able to do team building or icebreaking activities. She will also talk with Leanne Rose Sladde to see if she may give a workshop on her experience with professionalism in the field of CYC. Amanda C. will contact Gerry Fewster to see if he may be willing to give a lecture/workshop related to his experience with boundaries. Tania B. will contact an associate who does private practice about a possible workshop. Rebecca W. will ask the department leader at CDC, Sheila, if she would be interested in giving a workshop. Margaret M. will look into other possible community resources to utilize for workshop possibilities.

Cost
It was decided by all present that the maximum amount spent on the Annual General Meeting would not exceed $500. This was determined in by taking the current amount of members and the present financial status of the Association.

Advertising
Some advertising ideas discussed include CYCABC website, colleges and universities, local CYC agencies/organizations, press releases (paper & radio), and invitations to members.
Some special invitations were discussed, but Executive Board wanted to wait for President, Sonja R., to confirm.

Volunteers/Youth Involvement
This is dependent on finalizations made in April. Executive Board wanted more time to explore what this involvement would look like. Some ideas of where to get youth volunteers came up and included Mind’s Eye Youth Magazine, Local High Schools and Alternative Education Programs.

Agenda and Date for next meeting proposed
Next meeting on Saturday, April 16th from 11:45 am to 3:45 pm. It was also discussed that this meeting should be the main confirmation meeting of the AGM to have planning and booking set up before the rush of summer.

Secretary Position
Amanda C. brought up concerns about the workload of the secretarial position. She requested that consideration be given to future payment in this position to compensate for the large amount of paperwork and responsibility it involves.

Meeting Adjourned at 2:15 pm.

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