Present:
Karen J., Andrea T., Tanis W., Rebecca W.

Acceptance of Previous Minutes:
Karen J. accepted the previous minutes, seconded by Tanis W.

Reports

President’s Report:
President was not present. No report at this time.

Vice President Report:
Rebecca W. reported that the Association has had a recent resignation of  an Executive Board member.  Lorna M. has officially resigned from her position as a Member at Large.  Her resignation letter was received and is on file.  Due to the small number of Board member’s at the current meeting, Rebecca strongly encourages others to attend the meetings or if they are resigning from their positions, to please do so in writing by emailing the Board members.

Secretary’s Report:
No report at this time.

Treasurer’s Report:
Karen J. reported that she has spoken with the Society Act and we are now up to date and in good standing.  A cheque will be sent to them.  At a previous meeting, there was a concern that the Association needed to make a Bylaw Resolution as we had two fiscal year end dates.  Karen reported that in speaking with the Society, we in fact do not need to incorporate this in our bylaw’s therefore it is a non-issue for the Association.

Due to recent resignations by members of the Executive Board, there has been some concerns from remaining Executive members about how to stay in good standing.  Karen reported that to remain in good standing we need three Director’s and one member.  As long as this occurs, the Association will still stand.  This is a non-issue for the time being.

Karen reported that we do not have to send in the minutes of the AGM or the financial reports.  We are only obligated to send in the names of the remaining and new Director’s.

Membership Report:
Deb A.’s membership report was passed along via Rebecca W.  Currently we have 22 individual members, 6 student members and 2 institution members who are paid up for this year.
As noted in previous minutes, Deb A. will be resigning from her position as the Association membership secretary at the end of August 2007.  This is also when the mailbox contract is up.  Karen J. has moved that we relocate the mailbox to Langley at that time, as she will be able to access it frequently.  Rebecca W seconded this motion. 

Other Business Arising from the Minutes:
Roles and Positions:
There was a motion from the table brought forth by Karen J. that Tania B. resign from her position as President of the CYCABC.  Board members present discussed this and each expressed their individual concerns.  Tanis W. seconded this motion. All Executive Board members present were in favour of this motion.  Karen J. moved that Rebecca W. fulfill the role of President at least until this year’s AGM.  Tanis W. and Andrea T. were in favour.  Karen J. will call Tania B. when she gets home to inform her of the Executive Board decision.  (Karen did contact Tania B. and she will remain on the Executive Board as a Member at Large).

Old Business

Surveys:
There is nothing to report at this time.  The Executive Board members would like to see these survey’s uploaded on to our website. 

Registrar Info/Bylaw Resolution:
Please refer to the Treasurer’s Report

Teleconference Update:
There is nothing to report at this time. 

Subcommittees:
Rebecca W. moved that the focus of subcommittee’s at this time should be on increasing connection with other Child and Youth Care workers and increasing the membership to CYCABC.  More information to follow under New Business.

New Business

Membership:
Tanis W. reported that she has sent out membership information to the MCFD region.  She is awaiting manager approval for a global email.
The present Board members will begin to set up presentations in the post-secondary schools that offer CYC programs.  Tanis W. has committed to doing a presentation at the Duncan campus of Malaspina University-College, Andrea T. at MIT.  Karen J. and Rebecca W. will contact UCFV and while Tanis W. has been in contact with Douglas College and will contact them regarding a presentation, Rebecca W. and/or Karen J. will do the presentation there as well.  Rebecca W. will gather the names of all the institutions across B.C. which offer CYC and will send out an email to all CYCABC members to ask that they deliver presentations if they are geographical able and willing to do so.  This will aid the Association in spreading information about CYCABC to institutions that have not previously been included in presentations.

Website:
Board members present decided that in order to keep our website current we need to act quickly on hiring someone to update the site.  Karen J. reported that our web host has already given her a price of $65.00/hour.  The Board members feel that this is the best course of action at this time.  Rebecca W. motioned that Karen J. go ahead and set this up.  The motion was seconded by Tanis W.
Karen requested that a brief write up be composed which would update members on the status of the Association.  Tanis W. committed to doing this and will have it completed by June 17th.

2007 AGM:
Potential dates for the next AGM are November 17th or 24th.  There was some discussion around location of the AGM and one thought was whether having it in the Vancouver area would increase attendance.  Board members will continue to brainstorm ideas and talk about it in more depth at the next meeting.

Next Meeting

Venue: CYCABC Executive Board Meeting
Location: Nanaimo, (meeting place TBA)
Date and Time: September 23rd or 30th, 11 am